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Work with cells

Entering content in a cell

Entering data manually

  • Click a desired cell on a sheet.
  • Type a text, a number(s), a date, or time and press Enter.

Entering a formula

  • Click the cell where you want the formula results to appear.
  • Type the '=' sign.
  • Create a formula. For this, you can use:
    • constant numbers and calculation operators, for example =3-2*5+12
    • cell references and calculation operators, for example =A1/A2
    • built-in functions, for example =MAX(C46;D46)
  • Press Enter.

Using drop-down lists in cells

You may create a drop-down list in a cell(s) to allow users to select the necessary item from the list.

Creating a drop-down list by typing it manually

  • Select a cell or a range of cells where you want to create the list

  • Go to: Data -> Data validation in the menu

  • Choose the List of items criteria

  • Type the items you want to appear in the drop-down list

  • Press the Save button

Drop-down menu

Creating a drop-down list by using a range

  • Type the items you want to appear in the drop-down list

  • Select a cell or a range of cells where you want to create the list

  • Go to: Data -> Data validation in the menu

  • Choose the List from a range criteria

  • Select your list range

  • Press the Save button

Drop-down menu

Removing validation from a cell

You can stop using a drop-down list in a cell. To do that:

  • Select the necessary cell or a range of cells from which you want to remove a drop-down list
  • Go to: Data -> Data validation in the menu
  • Select the Remove validation option

Remove validation

Entering the same data in several cells

You can enter the same data into several cells by using the Fill Handle to automatically fill data in worksheet cells. See the details below.

Auto filling cells with content

You can automatically fill cells with data. This is how it works:

1. Select a cell(s) the data of which will be used as a basis for filling more cells.

2. Type data into the selected cell(s). There are several ways of how auto filling is implemented:

  • copying the value

​For example, to make a series 4,4,4,4..., type 4 in the first cell only.

  • following the pattern
    • to make a series 1, 2, 3, 4, 5, ... , type 1 and 2 into the first two cells.
    • to make a series 1 ,3, 5, 7, 9, ... , type 1 and 3 into the first two cells.
    • to make a series 2 ,4, 6, 8, 10, ... , type 2 and 4 into the first two cells.
    • besides numbers, you can also use letters in a pattern, e.g. to make a series like 1, a, 2, b, 3, a, 4, b, ..., type 1, a, 2, b into the first four cells.

3. Drag the Fill Handle

Autofill

Locking cells

You can lock cells to protect them from changing their values. When you lock a cell, it gets a gray "key" in the top right corner. Locked cells remain unresponsive to any attempts of editing them.

Locked cells

To lock/unlock a cell, go one of the ways described below:

Lock cells via the toolbar button

  • Select the cells you want to lock/unlock (they do not have to be adjacent).
  • Click the Lock cell button in the toolbar.

Lock

Lock cells via the context menu

  • Right-click a cell/a range of cells you want to lock/unlock.
  • Choose the Lock/Unlock cell option in the appeared context menu.

Unlock